If you’re working within a highly regulated industry, you’ve likely dealt with trying to adhere to industry compliance. In the simplest terms, compliance means to adhere to a rule. These “rules” fluctuate for most every industry. Many industries are governed by certain compliance laws and guidance that require the use of scanners and digital capture devices. Whether it’s capturing a signature on a digital signature pad or scanning an ID for account setup, having the right hardware, software and business processes is a must to ensure your organization is in full compliance with the relevant rules and guidance of your industry. Penalties for non compliance or outright compliance violations can range from warning letters to financial penalties or worse. A good compliance strategy will ensure you are deploying hardware that doesn’t operate in a vacuum but rather connects to and works with key software applications.
Some examples of common industry compliance laws and how AMBIR Scanners can help you comply
SOC 2 Compliance
SOC stands for Service Organizational Control. Most organizations that deal with any kind of personal data strive to meet SOC 2 Compliance. SOC 2 compliance primarily deals with information and security policies. This is put in place to ensure that company and client information alike remain confidential AMBIR scanners can assist with ID checks and securely digitize customer information. Additionally, the digitization of information allows for detailed audit trails.
FMSA stands for the Food Safety Modernization Act. This Act regulates the way food is grown, harvested and processed. If your organization is striving to meet FMSA compliance, AMBIR scanners can help you take steps to eliminate the potential for contamination in your food products. The nScan 690gt can scan IDs and driver’s licenses to validate their identity before entering the facility and AMBIR’s signature pad can quickly and easily record signatures. That way, administrators will be able to keep track of who entered the building and when.
GLBA stands for The Gramm-Leach-Bliley Act, which regulates organizations offering consumers financial products. This Act requires those who offer loans, insurance and financial advice to disclose their information sharing practices and to keep sensitive data secure. Digitizing information with an AMBIR scanner allows users to password-protect secure information.
C-TPAT stands for the Customs-Trader Partnership Against Terrorism. This is led by the US Customs and Border Protection and impacts importers, carriers, consolidators licensed customs brokers and manufacturers who want to protect their supply chain. AMBIR scanners can digitize vital information and assist in verifying visitor identity with a card scanner.
FISMA stands for Federal Information Security Modernization Act. This act applies to all agencies of the US Federal Government and extends to State and Municipal governments. This specific compliance focuses heavily on security. The act itself requires all federal agencies to maintain secure information system security plans. This can be enforced through strict data management through digitizing vital information with a scanner such as the ImageScan Pro 820ix.
Compliance laws vary widely by the industry in which you operate. Understanding the nuances of these laws and ensuring you have the right people, process and technology in place to meet the ever changes requirements is a mission critical activity at many companies today. AMBIR is one piece of a large complex compliance process.